As part of my outreach duties at work, I've been trying to enlist more volunteer help with Symposium planning.
I had a great bunch of people step up to help with Seattle--many of whom I've never met. And one volunteer set us up with FREE meeting space that a symposium-goer described as a definite step up from the rowing club we'd used for the past few years.
Anyway, I finished the final program today, posted it online and on Facebook, and sent PDFs to all the volunteers/participants.
I was getting ready to leave the office when I checked my work email one last time and saw a new message saying there was a change of venue for the Sunday night event Portland. Had I not seen the previous email about it?
Um, NO.
So I've been scrambling to update the final program (with change of venue in red and magenta so it's hard to miss) and reposting the revised version everywhere imaginable.
Thank heavens I saw the message and got to it quickly. I'll have to announce it repeatedly at the event so we don't have people looking at their preliminary programs and going to the wrong place.
This is the kind of last-minute switcheroo that makes me wary of delegating planning responsibilities to others. Sure, it's more work to do it all myself. But it's also more stressful for me to respond to surprises from delegates. (Delegees?)
Anyway, the last place I want to be at 8:08 pm on a Friday night is the office.
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D'oh! I was cc'ed on yesterday's message, and I guess I just assumed you would see it. I didn't even look at the final program today.
I don't remember seeing a message about the venue change yesterday--just tonight. Hence my bitching.
I'm pretty sure it was Sartre.
Sorry about the last minute stuff. Hopefully there will be no more surprises.
Come to find out that I'm the one who missed the email with the venue change info. I'd been reading mail on my phone and the next message in the queue opens automatically when you store or delete the previous message. Probably how the post was marked as read even though I didn't see it/read it.
And over the weekend, I found out I'd also forgotten to add a new panelist to one of the sessions.
So it's really a hell of my own making. Sigh.
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